RFP Question Generator
Generate comprehensive vendor evaluation questionnaires. Select categories, customize questions, and export to Excel with professional formatting.
Excel Export is a Pro Feature
Upgrade to Pro or Team to export your RFP with automated formulas, multi-vendor comparison, and visual dashboards.
RFP Details
Pre-Built RFP Templates
Quick-start with industry-standard RFP templates. Each template pre-selects relevant categories, priorities, and deal-breaker questions.
SaaS Security Audit
Comprehensive security evaluation for SaaS vendors. Focuses on compliance, data protection, and security practices.
4 categories2-3 weeks
API/Integration Platform
Technical evaluation for API platforms and integration tools. Emphasizes performance, reliability, and developer experience.
4 categories3-4 weeks
Cloud Infrastructure Provider
Evaluation for cloud hosting, infrastructure, and platform providers. Focus on reliability, scalability, and operational excellence.
5 categories4-6 weeks
Consulting Firm Evaluation
Assess consulting firms for strategic projects. Focuses on expertise, delivery track record, and team quality.
5 categories2-3 weeks
Data Warehouse/Analytics Platform
Evaluation for data warehouses, BI tools, and analytics platforms. Emphasizes data governance, performance, and AI capabilities.
5 categories3-5 weeks
Payment Processor
Evaluation for payment gateways and financial service providers. Focus on security, compliance, and transaction reliability.
5 categories4-6 weeks
Healthcare SaaS Platform
Evaluation for healthcare technology vendors. Strict focus on HIPAA compliance, data security, and reliability.
5 categories5-8 weeks
AI/ML Platform
Evaluation for AI and machine learning platforms. Deep dive into AI capabilities, ethics, data privacy, and model governance.
4 categories4-6 weeks
Enterprise Comprehensive RFP
Full enterprise vendor evaluation covering all aspects. Most thorough assessment for mission-critical vendor selection.
12 categories8-12 weeks
Quick Vendor Screening
Rapid initial screening for vendor shortlisting. Focuses on critical must-haves before deeper evaluation.
4 categories1 week
Email Templates
Download pre-written email templates for vendor invitations, reminders, and follow-ups.
Question Template
Filter questions by vendor type. Each template includes general questions plus specialized ones for that category.
Search Questions
Select Categories
Select Priority Levels
Save/Load Configuration
Save your current filter settings and question selections to reuse later, or load a previously saved configuration.
Export Options
Add Custom Questions
Vendor Management
Add vendors to evaluate. Each vendor will get their own sheet in the exported Excel file, with a summary sheet comparing all vendors.
No vendors added yet. Add vendors to create separate evaluation sheets in your Excel export.
Generated Questions (102)
Bulk Actions
Select/Deselect by Category:
Select/Deselect by Priority:
| Deal-Breaker | # | Category | Priority | Question | Weight | Type | |
|---|---|---|---|---|---|---|---|
| 1 | AI & Emerging Technology | Critical | How do you ensure AI-generated outputs are accurate and reliable? | 9 | Text | ||
| 2 | AI & Emerging Technology | Critical | How is AI usage priced (per request, per token, flat fee)? | 8 | Text | ||
| 3 | AI & Emerging Technology | Critical | Is our data used to train your AI models? | 10 | Yes/No | ||
| 4 | AI & Emerging Technology | Critical | How do you prevent data leakage between customers in AI systems? | 10 | Text | ||
| 5 | AI & Emerging Technology | Critical | What measures prevent harmful or inappropriate AI outputs? | 8 | Text | ||
| 6 | AI & Emerging Technology | High | What AI models do you use (e.g., GPT-4, Claude, proprietary)? | 7 | Text | ||
| 7 | AI & Emerging Technology | High | Do you use AI/ML in your product or services? | 7 | Yes/No | ||
| 8 | AI & Emerging Technology | High | What specific AI features or capabilities do you offer? | 6 | List | ||
| 9 | AI & Emerging Technology | High | Are you compliant with AI regulations (EU AI Act, etc.)? | 8 | Yes/No | ||
| 10 | AI & Emerging Technology | High | How do you handle AI-generated content attribution and copyright? | 7 | Text | ||
| 11 | AI & Emerging Technology | High | Are there usage caps or rate limits on AI features? | 6 | Yes/No | ||
| 12 | AI & Emerging Technology | High | Do you support private/on-premise AI model deployment? | 7 | Yes/No | ||
| 13 | AI & Emerging Technology | High | How do you test for and mitigate AI bias? | 7 | Text | ||
| 14 | AI & Emerging Technology | High | Can we audit your AI decision-making processes? | 7 | Yes/No | ||
| 15 | AI & Emerging Technology | High | How do you handle AI service degradation or outages? | 6 | Text | ||
| 16 | Company & Stability | Critical | What is your current runway if VC-funded? | 8 | Numeric | ||
| 17 | Company & Stability | Critical | What is your customer retention rate? | 8 | Numeric | ||
| 18 | Company & Stability | High | How long has your company been in business? | 5 | Numeric | ||
| 19 | Company & Stability | High | What is your annual revenue (last 3 years)? | 5 | Numeric | ||
| 20 | Company & Stability | High | Are you venture-funded, bootstrapped, or publicly traded? | 4 | List | ||
| 21 | Company & Stability | High | Have you been profitable in the last fiscal year? | 6 | Yes/No | ||
| 22 | Company & Stability | High | How many customers do you currently serve? | 5 | Numeric | ||
| 23 | Company & Stability | High | What percentage of revenue comes from your top 3 customers? | 6 | Numeric | ||
| 24 | Disaster Recovery & Business Continuity | Critical | Do you have a documented disaster recovery plan? | 9 | Yes/No | ||
| 25 | Disaster Recovery & Business Continuity | Critical | How often do you test your disaster recovery plan? | 8 | Text | ||
| 26 | Disaster Recovery & Business Continuity | Critical | What is your data backup strategy and frequency? | 9 | Text | ||
| 27 | Disaster Recovery & Business Continuity | Critical | What redundancy do you have in your infrastructure? | 9 | Text | ||
| 28 | Disaster Recovery & Business Continuity | Critical | What is your failover strategy? | 9 | Text | ||
| 29 | Disaster Recovery & Business Continuity | High | Do you have a business continuity plan? | 7 | Yes/No | ||
| 30 | Disaster Recovery & Business Continuity | High | How do you communicate during outages? | 7 | Text | ||
| 31 | Disaster Recovery & Business Continuity | High | Describe your incident management process | 7 | Text | ||
| 32 | Implementation & Migration | Critical | Do you offer data migration services from our current system? | 8 | Yes/No | ||
| 33 | Implementation & Migration | Critical | What is your approach to minimizing downtime during migration? | 9 | Text | ||
| 34 | Implementation & Migration | High | Can you provide a detailed migration plan? | 7 | Yes/No | ||
| 35 | Implementation & Migration | High | What is the typical implementation timeline? | 7 | Text | ||
| 36 | Implementation & Migration | High | Do you provide implementation support? | 7 | Yes/No | ||
| 37 | Implementation & Migration | High | Do you provide a staging/sandbox environment? | 7 | Yes/No | ||
| 38 | Implementation & Migration | High | What testing is included in the implementation? | 6 | List | ||
| 39 | Performance & Scalability | High | How do you handle capacity planning? | 6 | Text | ||
| 40 | Performance & Scalability | High | What load testing do you perform? | 7 | Text | ||
| 41 | Performance & Scalability | High | What performance metrics do you monitor? | 6 | List | ||
| 42 | Performance & Scalability | High | What is the maximum number of concurrent users you support? | 7 | Numeric | ||
| 43 | Pricing & Contract | Critical | If we cancel, how do we export our data? | 8 | Text | ||
| 44 | Pricing & Contract | Critical | What is your pricing model (per user, usage-based, flat fee)? | 8 | Text | ||
| 45 | Pricing & Contract | Critical | What uptime guarantees do you provide? | 9 | Text | ||
| 46 | Pricing & Contract | High | What contract terms do you offer (monthly, annual, multi-year)? | 6 | List | ||
| 47 | Pricing & Contract | High | What is your cancellation policy? | 6 | Text | ||
| 48 | Pricing & Contract | High | What is your price increase policy? | 6 | Text | ||
| 49 | Pricing & Contract | High | What is included in the base price? | 7 | List | ||
| 50 | Pricing & Contract | High | Are there any additional fees (implementation, support, training)? | 7 | List | ||
| 51 | Pricing & Contract | High | Are there overage charges? If so, what are the rates? | 6 | Text | ||
| 52 | Pricing & Contract | High | What are the financial penalties if SLAs are not met? | 7 | Text | ||
| 53 | Product Roadmap | High | What is your policy for deprecating features? | 6 | Text | ||
| 54 | Product Roadmap | High | What features are on your roadmap for the next 12 months? | 6 | List | ||
| 55 | References | High | Can you provide case studies of similar implementations? | 7 | Yes/No | ||
| 56 | References | High | Can you provide 3 customer references in our industry? | 7 | Yes/No | ||
| 57 | References | High | Can we speak with your implementation team from a recent project? | 6 | Yes/No | ||
| 58 | Security & Compliance | Critical | What security certifications do you hold (SOC 2, ISO 27001, etc.)? | 10 | List | ||
| 59 | Security & Compliance | Critical | Are you GDPR compliant? | 10 | Yes/No | ||
| 60 | Security & Compliance | Critical | Are you HIPAA compliant (if applicable)? | 10 | Yes/No | ||
| 61 | Security & Compliance | Critical | Are you PCI-DSS compliant (if applicable)? | 10 | Yes/No | ||
| 62 | Security & Compliance | Critical | What is your incident response SLA? | 8 | Text | ||
| 63 | Security & Compliance | Critical | Have you had any security breaches in the past 3 years? | 9 | Yes/No | ||
| 64 | Security & Compliance | Critical | Describe your encryption practices (at rest and in transit) | 9 | Text | ||
| 65 | Security & Compliance | Critical | What is your vulnerability patching SLA? | 8 | Text | ||
| 66 | Security & Compliance | High | What authentication methods do you support (SSO, SAML, MFA)? | 7 | List | ||
| 67 | Security & Compliance | High | Do you support role-based access control (RBAC)? | 6 | Yes/No | ||
| 68 | Security & Compliance | High | What audit logging capabilities do you provide? | 7 | Text | ||
| 69 | Security & Compliance | High | What is your data deletion/purging process? | 7 | Text | ||
| 70 | Security & Compliance | High | Do you have cyber insurance? | 6 | Yes/No | ||
| 71 | Security & Compliance | High | How often do you conduct penetration testing? | 7 | Text | ||
| 72 | Security & Compliance | High | Do you conduct employee security training? | 6 | Yes/No | ||
| 73 | Security & Compliance | High | What DDoS protection do you have in place? | 7 | Text | ||
| 74 | Security & Compliance | High | Do you perform background checks on employees? | 6 | Yes/No | ||
| 75 | Support & SLAs | Critical | What is your first response SLA for critical issues? | 9 | Text | ||
| 76 | Support & SLAs | Critical | What is your resolution SLA for critical issues? | 9 | Text | ||
| 77 | Support & SLAs | High | Will we have a dedicated technical account manager (TAM)? | 6 | Yes/No | ||
| 78 | Support & SLAs | High | Do you provide comprehensive API documentation? | 7 | Yes/No | ||
| 79 | Support & SLAs | High | What is your average time to resolution for all issues? | 6 | Numeric | ||
| 80 | Support & SLAs | High | What are your support hours? | 7 | Text | ||
| 81 | Support & SLAs | High | What support channels do you offer (email, phone, chat, ticketing)? | 6 | List | ||
| 82 | Support & SLAs | High | Do you provide emergency escalation paths? | 7 | Yes/No | ||
| 83 | Technical Capabilities | Critical | Describe your system architecture (monolith, microservices, serverless, etc.) | 9 | Text | ||
| 84 | Technical Capabilities | Critical | What is your technology stack (languages, frameworks, databases)? | 8 | List | ||
| 85 | Technical Capabilities | Critical | Where is data stored geographically? | 9 | List | ||
| 86 | Technical Capabilities | Critical | What backup frequency and retention period do you maintain? | 8 | Text | ||
| 87 | Technical Capabilities | Critical | What is your RTO (Recovery Time Objective)? | 9 | Numeric | ||
| 88 | Technical Capabilities | Critical | What is your RPO (Recovery Point Objective)? | 9 | Numeric | ||
| 89 | Technical Capabilities | Critical | What are your average API response times (p50, p95, p99)? | 8 | Numeric | ||
| 90 | Technical Capabilities | Critical | What is your historical uptime (last 12 months)? | 10 | Numeric | ||
| 91 | Technical Capabilities | High | What cloud provider(s) do you use? | 6 | List | ||
| 92 | Technical Capabilities | High | What is your data retention policy? | 6 | Text | ||
| 93 | Technical Capabilities | High | What APIs do you provide (REST, GraphQL, webhooks)? | 7 | List | ||
| 94 | Technical Capabilities | High | What is your API rate limiting policy? | 6 | Text | ||
| 95 | Technical Capabilities | High | Do you support SSO/SAML integration? | 7 | Yes/No | ||
| 96 | Technical Capabilities | High | What monitoring and observability tools do you use? | 6 | List | ||
| 97 | Technical Capabilities | High | What is your database technology and replication strategy? | 7 | Text | ||
| 98 | Technical Capabilities | High | What is your current system capacity (concurrent users, transactions/sec)? | 7 | Numeric | ||
| 99 | Technical Capabilities | High | How do you handle horizontal scaling? | 7 | Text | ||
| 100 | Vendor Management | High | How do you handle change notifications? | 6 | Text | ||
| 101 | Vendor Management | High | What is the process if we decide to terminate? | 6 | Text | ||
| 102 | Vendor Management | High | Do you provide a public status page? | 6 | Yes/No |
How to Use
- RFP Details: Enter your RFP title, description, and submission deadline for tracking and reporting
- Pre-Built Templates: Click any template card to instantly load industry-standard question sets:
- SaaS Security Audit, API/Integration Platform, Cloud Infrastructure
- Consulting Firm, Data Analytics, Payment Processor, Healthcare SaaS
- AI/ML Platform, Enterprise Comprehensive, Quick Vendor Screening
- Auto-applies categories, priorities, and deal-breaker questions
- Email Templates: Download pre-written emails for vendor invitations, reminders, clarifications, and follow-ups
- Question Templates: Filter by vendor type (SaaS, Consulting, Infrastructure, etc.)
- Search: Find questions by keyword, category, or scoring criteria
- Categories & Priorities: Select relevant categories and priority levels
- Deal-Breakers: Click "Mark" button to flag critical requirements that must be met (vendors scoring <7 are flagged in final report)
- Bulk Actions: Quickly select/deselect all questions in a category or priority level
- Custom Questions: Add your own questions specific to your needs
- Multi-Vendor Evaluation: Add vendors to compare multiple vendors side-by-side:
- Each vendor gets their own sheet in Excel
- "Vendor Comparison" sheet with automatic scoring by category
- "Final Report" tab with executive summary and recommendations
- Automatic ranking showing which vendor scores highest
- Deal-breaker analysis identifying vendors that fail critical requirements
- Save/Load Configuration: Save your RFP setup for reuse or load previous configurations
- Export to Excel: Generate professional RFP with:
- Final Report Tab: Executive summary, vendor rankings, deal-breaker analysis, category breakdowns, recommendations, risk assessment, scoring legend
- Vendor sheets: One per vendor with all questions and scoring
- Vendor Comparison: Auto-calculated scores and rankings
- Instructions: Complete guide for using the RFP
- Automatic formulas for weighted scoring
- Auto-filtering on all columns
- Status and deadline tracking
🎯 Pro Tip:
Start with a pre-built template, mark your deal-breaker questions, add 2-3 vendors, then export to Excel. The Final Report tab will give you instant insights and recommendations!